Mileage Reimbursement Policy
Bar Harbor Catering Company, Abel’s Restaurant and Merchant & Frye employees are eligible for mileage reimbursement in the following instances:
Requested assistance at the BHCC Shop (367 ME-3) before or after a BHCC event. Mileage between the Shop and the Event is eligible for reimbursement. The time spent traveling to and from the Shop is considered “on the clock” and should be included in the employee’s timecard for payroll.
Any BHCC events that take place more than 40 minutes from the BHCC Shop (367 ME-3). Mileage distance is measured from the BHCC Shop to the Event, not from the Employee’s residence. This time is NOT considered “on the clock” and will not be included in employees’ timecards.
Requested task that requires an employee to leave their designated workplace to retrieve or obtain items as instructed by their supervisor. This is considered “on the clock”.
When carpooling is requested due to limited staff parking at a BHCC Event more than 40 minutes from the BHCC Shop. Only the vehicle’s driver is eligible for mileage reimbursement, NOT all of the vehicle’s occupants.
Mileage reimbursement is NOT offered for:
Standard daily commute from your place of residence to place of employment.
BHCC Events less than 40 minutes from the BHCC Shop (367 ME-3).
When carpooling is requested due to limited staff parking at a BHCC Event less than 40 minutes from the BHCC Shop and advance commute planning is required.
Eligible mileage will be reimbursed within the next payroll cycle after the Form is received and will be added to the employee’s paycheck. This reimbursement is tax exempt.
Mileage will only be reimbursed with a completed Mileage Reimbursement Form. No form = no reimbursement. There are printed copies in the BHCC Shop or the electronic version can be used as well.
Completed copies should be emailed to Julie: julie@bhcaterco.com or (850) 375-9304.